Last Updated: 11/02/2024

Welcome to PeopleFactor! This Privacy Policy outlines how we collect, use, store, and protect your information when you use our Human Resource Management System (HRMS) and related services. By accessing or using PeopleFactor, you agree to the terms outlined in this policy.

1. Scope of This Policy

This Privacy Policy applies to:

• PeopleFactor HRMS Platform: Our cloud-based HR management system used by organizations to manage employee data, payroll, attendance, and more.
• PeopleFactor Mobile Apps: Mobile applications that provide access to the HRMS platform.
• PeopleFactor Website: Our official website (www.peoplefactor.in) used for marketing and communication purposes.

This policy does not apply to third-party applications or services that may be integrated with PeopleFactor.

2. Information We Collect

2.1 Personal Information

• Employee Data: Name, email, phone number, address, DOB, job title, employee ID, bank account details, salary information, tax details, and emergency contacts.
• Employer Data: Company name, contact details, billing information, and administrative user credentials.
• User Account Information: Username, password, profile details.

2.2 Usage Data

• Log Data: IP address, browser type, device information, access times, and usage patterns.
• Cookies & Tracking Technologies: Information collected via cookies, web beacons, and similar technologies (see Section 6 for details).

2.3 Third-Party Data

Information provided by integrated third-party services (e.g., payroll providers, attendance systems).

3. How We Use Your Information

• To provide, maintain, and improve our HRMS platform and services.
• To process payroll, attendance, leaves, and other HR-related tasks.
• To communicate about updates, support, and promotions.
• To analyze usage patterns and improve user experience.
• To comply with legal obligations and enforce our terms of service.

4. Data Sharing and Disclosure

We do not sell your personal information. We may share data with:

• Service Providers: Vendors who assist in delivering our services (e.g., hosting, payment processing).
• Legal Authorities: When required by law or to protect our rights and safety.
• Business Transfers: In the event of a merger, acquisition, or sale of assets.

5. Data Security

We use industry-standard measures, including:

• Encryption: In transit and at rest.
• Access Controls: Role-based restrictions to data.
• Regular Audits: Security assessments to identify vulnerabilities.
• Incident Response: Procedures to address data breaches and notify users.

While we work diligently to protect your data, no system is completely immune to risks. We encourage you to use strong passwords and enable two-factor authentication, where available.

6. Cookies & Tracking Technologies

We use cookies and similar technologies to:

• Remember user preferences and enhance the experience.
• Analyze website traffic and usage behavior.
• Deliver targeted advertising (if applicable).

You can control cookie preferences via your browser settings. Disabling cookies may limit platform functionality.

7. Data Retention

We retain your personal information only as long as necessary to fulfill the purposes outlined in this policy or as required by law. You may request data deletion by contacting support@peoplefactor.in.

8. Your Rights

Depending on your jurisdiction, you may have the following rights:

• Access: Request a copy of your personal data.
• Correction: Update inaccurate or incomplete information.
• Deletion: Request removal of your data.
• Objection: Object to the processing of your data.
• Portability: Receive a machine-readable copy of your information.

To exercise any of these rights, please contact us at support@peoplefactor.in.

9. Service Agreement

By using PeopleFactor, you agree to:

• Provide accurate and complete information.
• Use the platform for lawful purposes only.
• Keep account credentials confidential.
• Comply with all applicable regulations.

We reserve the right to suspend or terminate accounts that violate these terms.

10. Changes to This Policy

We may update this Privacy Policy occasionally. All changes will be posted here. Significant updates will also be notified via email or in-app messaging.

11. Contact Us

Email: support@peoplefactor.in
Address: Unit 113, Manish Industrial Estate, Navghar, Vasai (E), Mumbai - 401210

Cookie Policy

PeopleFactor uses cookies and similar technologies to enhance your experience. For more information, please refer to our Cookie Policy.

GDPR Compliance

PeopleFactor is committed to GDPR compliance. If you're located in the EU, you have rights concerning your data under GDPR. For details, refer to our GDPR FAQ.